Join the Team
Board Member applications are currently CLOSED. Subscribe to our email list to get updates for when applications open next year.
As a student run organization, Leadership transitions every year. This can lead to halting in progress and gaps in communication. This was an issue we knew we needed to address as OEC seeks to maintain relationships various partners in the community and within our organization. This need led to our Apprenticeship Model.
Very simply, the core Board of Directors consists of an Executive Director and 5 Associate Directors. Each Associate Director works with a corresponding Assistant Director who will be in training for that Director position the following year. In practice:
The Assistant Director will shadow the Associate Director, and begin to learn the roles and relationships of the positions.
The Assistant Director will be perform more autonomously under the guidance of their Associate Director.
The former Assistant Director will take over that Associate Director position, as well as take on the role of mentoring a new Assistant Director. If Assistant Director either takes over Executive Director role or does not return, an active OEC tutor may be considered for a Associate Director position
The Executive Director serves as the chief executive officer and the primary contact for OEC and all of its functions. S/he is responsible for overseeing the Board of Directors and organizing a Director Retreat at the beginning of the school year. S/he represents OEC as a whole and leads weekly director meetings focused on initiative planning and evaluation of progress for week to week functions as well as long term goals. His/her goal is to promote the mission of OEC and assure the organization's actions are in pursuit of its mission and goals. The Executive Director oversees all planning processes while setting the agenda and scope of weekly functions as well as long-range objectives and plans. S/he works on pulling together all parts of the program in order to promote the mission and goals of OEC.
Assistant Executive Director
The Assistant Executive Director role is a position reserved for upcoming Sophomores or Juniors who are committed to serving on the OEC Board for 2 years. This position was developed to assure that we have knowledgable and trained individuals eventually serving as the Executive Director.The Assistant Executive Director works closely with the Executive Director to plan meetings with the board, and oversee all the other board positions. They reach out to other student organizations, Umich departments, and departments within the hospital to try to expand OEC’s influence on campus. They also organize events for all the tutors such as learning sessions.
Public Relations Director
The Internal Relations Director is responsible for maximizing communication between the Board of Directors and the members of OEC. They are also responsible for looking for opportunities to grow OEC as an organization, including but not limited to looking for grants and scholarships that OEC would qualify for, initiating discussions with community organizations to start tutoring programs, and communicating with other organizations to establish partnerships or programs. They will serve to recruit volunteers, inform the campus community, and increase awareness of OEC’s opportunities to serve. They will reach out to student and campus organizations and serve as the spokesperson for all of OEC’s endeavors. This will be accomplished by maintaining and updating the website (no web-development experience required, we use a user friendly website manager) and social media pages, sending email updates to OEC tutors, and organizing social events and recruitment events.
The Finance Director is responsible for organizing and managing all financial efforts including but not limited to; organizational funding, community donations, and sponsorship funding. S/he will be responsible for overseeing all monetary withdrawals and deposits from the organization’s SOAS account as well as providing reimbursements as necessary. The Executive Director will also have the authority to make deposits/withdrawals from the bank account. S/he will assure that the directors are informed of the financial status of OEC and upcoming sponsorship/fundraising opportunities.
Community Tutoring Director
The Community Tutoring Director serves as the primary contact and source of information about all OEC tutoring and activities that occur at local community centers. S/he seeks to develop and grow relations with various after-school educational centers in the community. S/he is responsible for organizing carpools or directing transportation for volunteers at sites outside of walking distance. This person serves as the primary contact for all tutoring engagements at our community sites and is responsible for assuring volunteers follow necessary procedures at their tutoring locations.
Hospital Tutoring Director
The Hospital Tutoring Director serves as the primary contact and source of information about all OEC tutoring and activities within C.S. Mott Children’s Hospital. S/he seeks to develop and grow relations with Michigan Medicine Volunteer Services. S/he also seeks to expand the tutoring program throughout other departments in the children's hospital by working with the educational specialists and hospital teachers to develop the programs. This person serves as the primary contact between Volunteer Services and OEC and is responsible for interviewing applicants, assuring they attend and orientation and processing appointments with Volunteer Services, placing cleared tutors in a department and connecting them with the appropriate hospital teacher.
Assistant Hospital Tutoring Director
The Assistant Hospital Tutoring Director role is a position reserved for upcoming Sophomores or Juniors who are committed to serving on the OEC Board for 2 years. This position was developed to assure that we have knowledgable and trained individuals eventually serving as the Hospital Tutoring Director. As such, the Assistant Hospital Tutoring Director will be mentored and trained by the Hospital Tutoring Director and assist them in his/her responsibilities. The following year, this individual will transition into the Hospital Tutoring Director role.